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Local Experts In The Netherlands Corporate Registry

Are you looking for local experts in the Netherlands corporate registry to help you incorporate a Netherlands BV. You are visiting the correct page. Our firm has the appropriate expertise to assist with your company registration at the Netherlands corporate registry.

When establishing a business or a legal entity you need to register it at the local Business Register of the Chamber of Commerce (abbreviated KvK from Kamer van Koophandel). Any entity providing goods or services to clients and generating profit from this activity is defined as a business. If you would like to make a new entry in the Netherland corporate registry or register a company established abroad, our experts can provide you with the necessary assistance. Read more on registering a company in the Netherlands.

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What is the Dutch trade registry, and why is registration mandatory for all Dutch businesses?

The Dutch trade register is the main register in which all Dutch companies are listed. All companies, legal entities and organizations that participate in economic activity are registered in the trade register. It is a public register that is consulted millions of times every year. The register is important for legal certainty in trade. You can see who you are dealing with, who is authorized to sign, and whether there has ever been a bankruptcy. This way, you have legal certainty when doing business. An accurate and up-to-date trade register is of great importance for legal certainty when doing business. That is why high demands are placed on the quality of the so-called authentic data. These are the data that the legislator has determined must be recorded in the trade register. These include, for example, the trade name, Chamber of Commerce number, owner details, address and legal form.

Some of the key data contained in the Dutch trade register:

Number of active registrations up to and including February 2024: 3,570,158
Number of new registrations February 2024: 27,408
Number of changes February 2024: 165,699

It is required by law for all Dutch businesses to register their new company officially in the company registry. The company registry is maintained by the Dutch Chamber of Commerce (”Kamer van Koophandel” in Dutch). To request a VAT number, open a bank account, or perform any official company action, your company needs to be registered with the Chamber of Commerce. On the website of the Chamber of Commerce, you can download an extract of your company registration. The company extract will show information regarding data such as your company address, the director(s), contact information and trade names. Many banks and other big institutions have access to (parts) of the database of the Chamber of Commerce through their company information systems. This means that you can only open a bank account, after your registration at the Chamber of Commerce is completed. The BV share capital can also only be paid after the bank account is opened.

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Advantages Of Dutch Corporate Registry

As we already discussed briefly above, registration in the Dutch corporate registry requires that you provide a valid Dutch business address. You can easily acquire an address by either renting or buying an office space in the country at a location to your liking. Alternatively, you can look for companies that provide valid business registration addresses, which you can rent monthly. Be sure to ask the company if it’s possible to physically work at the location they use as a registration address, since this is one of the criteria that the Chamber of Commerce requires you to comply with. You need to be able to prove that you can perform your daily business activities at the address that you provide for it to be legally acceptable. If you browse online a bit, you should be able to find a trustworthy company that provides such services for a small monthly fee.

A registered business in the Netherlands brings many benefits. One of the most popular reasons to opt for registration in the country is the local system of taxation. The country has developed an extensive network of tax treaties worldwide, which makes it easy and efficient to trade internationally. The presence of both the port of Rotterdam and Schiphol airport within a 2-hour drive of each other only adds to the possibilities in this regard. But perhaps the most attractive characteristic is the 15% corporate income tax rate for profits up to 395,000 EUR. This rate is increased to 25.8% for all amounts above this threshold. The value-added tax authorities in the Netherlands are generally open to constructive discussions regarding your tax status. They are willing to prepare Advance Agreements on Pricing and/or Tax Rulings to mitigate the issue of uncertainty for the liabilities of companies included in the Dutch corporate registry. This can open up some serious business opportunities for you, especially if you trade internationally. Feel free to contact us right away if you need more information on the matter.

Registering A BV Company In The Netherlands Corporate Registry

As we already mentioned several times, by far the most popular company type for foreign entrepreneurs in the Netherlands is the Dutch ‘BV company’. The Dutch BV company is comparable to a private limited liability company. A BV has its own legal rights, and the owners and directors are not liable for the actions of the BV company, which is one of the greatest benefits of this particular company type. The BV company can be formed with as little as a €1 share capital deposit since the introduction of the so-called “Flex-BV”. This has to do with the regulations that came into effect on October 1, 2012, making it easier to open a BV company for almost everyone, as the previously mandatory share capital used to be as high as 18,000 EUR. This makes a BV company much more accessible to a wider audience.

To register a Dutch BV, you definitely need a Dutch incorporation agent to assist you with the process. Some of the steps might be too complicated for a foreigner to perform, which is why a trustworthy third party should assist you. A good incorporation agent is specialized in working with foreign entrepreneurs and the particularities of forming a Dutch BV as a foreigner. For example, the incorporation agent has to perform due diligence on the client, identify the client and prepare incorporation forms. The incorporation forms will be certified by a notary public and published in the Dutch company registry. When the company registrar has the information for the new BV company, he will publish it immediately on the website of the Dutch Chamber of Commerce. The BV is fully incorporated when the notary has passed the deed of incorporation, the company registry has published the information and the shareholders have paid up the share capital to the BV company bank account.

The Dutch BV company registration procedure

The entire establishment procedure generally takes only a few business days. During the first part of the process, we will ask you to provide us with all the necessary documentation. This usually entails a valid form of identification for all (future) directors and shareholders, the preferred company name and legal entity, and the registration address you will use. Keep in mind that every Dutch business needs to be registered at a valid registration address that actually exists. A PO box is therefore not suitable. If you are not planning on opening a physical office space in the Netherlands, then we advise that you invest in a so-called official business registration address. Try to look for a reputable third party that offers legally valid business registration addresses, generally such companies also offer coworking spaces simultaneously.

Once we have all the documents, we will go to a notary public, who will prepare and draft the deed of incorporation. You will also need to deposit the share capital at this point, either into your own corporate bank account if you have one already or into a bank account specified by the notary public. If you cannot be physically present in the Netherlands, you can provide us with a power of attorney to carry out these actions in your name. Once the deed of incorporation is finished, we go to the Dutch Chamber of Commerce and register your company officially in the trade register. You also receive a VAT-number at this point, with which you can start your daily business activities. We can also assist with various other activities and services, such as opening a bank account, handling your taxes and financial administration, and providing assistance with various legal issues.

You can only open a bank account, after your registration at the Chamber of Commerce is completed. The BV share capital can be paid after the bank account is opened.

How Can Intercompany Solutions Assist You

Intercompany Solutions has assisted hundreds of foreign entrepreneurs from over 50 different nationalities. Our clients range from small, one-person startups to multinational corporations and everything in between. Our processes are aimed at foreign entrepreneurs, and, as such, we know the most practical ways to assist with your company registration. We can assist with the full package of company registration in the Netherlands:

Opening of a local bank account

Application for VAT or EORI number

Startup assistance

Accounting services

Tax services

Media

Intercompany Solutions CEO Bjorn Wagemakers and client Brian Mckenzie are featured in a report for The National (CBC News) ‘Dutch Economy braces for the worst with Brexit’, in a visit to our notary public on 12 February 2019.

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Intercompany Solutions is a well known brand in the Netherlands and abroad as a trusted incorporating agent in the Netherlands. We are constantly looking for opportunities to share our solutions with foreign entrepreneurs.

Need a solid partner to add your company to the Dutch corporate registry?

Intercompany Solutions is a well-known brand in the Netherlands, as well as abroad, as a trusted incorporating agent in the Netherlands. We are constantly looking for opportunities to share our solutions with foreign entrepreneurs. Our company formation specialists will be eager to assist you with a free initial consultation, to answer all questions you may have about doing business in the Netherlands. We offer a wide variety of services aimed at company formation, operation and expansion. Whether you would like to establish an entirely new company in Holland, expand your current business with a Dutch subsidiary, or open a branch office, we are always here to assist. We can also take care of your financial administration, help you with a solid business plan, advise you on many different legal and operational subjects, and help your company grow along with you in general.

Ready to discuss your needs and thoughts? Contact us, and our team will be ready to assist you in your journey to the Netherlands.

Frequently Asked Questions
On Incorporating Dutch Company

Can I form a BV company in the Netherlands?

Yes, starting a business in the Netherlands is an option for residents of any country. The Netherlands has very welcoming regulations for foreign investors and entrepreneurs. Next to that, you also do not need to be physically present to start a company in the Netherlands. This makes it possible for many foreign entrepreneurs to enjoy the advantages of a Dutch business remotely.

When is the best time for Dutch company formation?

You can start a company in the Netherlands at any given point in time, provided you already have all the necessary data and documents for company formation. If you want to establish a company that deals with seasonal goods or services, it is generally smart to incorporate the company within a timeframe before your goods and services will be needed, as this will give you enough time to settle in and start all preparatory activities.

How can non-residents form a BV company in the Netherlands?

If you want to establish a Dutch company, you will need some basic documents and data to start the process. The first important necessity is a unique and original company name that resonates with your overall goals and ambitions. You will also need one or more founders of the company, since a company cannot establish itself. Next to these two basics, there is also a chance you might need permits, depending on the nature of the business you wish to incorporate. If you want to physically move to the Netherlands as an individual, you might also need a permit or visa, this depends on your country of origin. Intercompany Solutions can assist you professionally with all these matters.

Where can non-residents form a company in the Netherlands?

If you want to establish a Dutch BV, you will need an existing physical address for your company. This is required by Dutch law: your business needs to be incorporated within the country itself to qualify as a Dutch BV company. If you want to open a subsidiary for an already existing holding company, these same rules apply. There are many possibilities in this regard, such as hiring an office space at a strategic location. If you are opting for a logistics company, we suggest you pick a location next to an accessible travel route. The Netherlands houses the port of Rotterdam and the internationally well-known airport of Schiphol, which are never further away than a 2-hour drive from any location. If you want to hire staff, we suggest you pick a location that can easily be accessed via public and personal transportation. Alternatively, you can also opt for a virtual office if you don’t plan on being physically present in the country. There are many companies offering office space or simply a registration address, you can search for these companies via the internet. Make sure you choose a reputable partner. You can check any company in the trade register and look for customer reviews to be certain.

How do I create a BV company in the Netherlands?

There are a few documents you will need to provide if you plan to establish a Dutch business formally. In general, you will need a valid form of identification, a preferred company name, and the legal entity you wish to set up. Furthermore, you will need to invest a bit of money to pay for the registration procedure. Other than that, you don’t really need anything apart from a very good business idea and, preferably, a business plan. This will make applying for financial support much easier for you if you need a start-up investment, for example. You can outsource the rest of the work to Intercompany Solutions, as we have many years of experience with Dutch company formation.

Which taxes will I have to pay when I own a Dutch BV company?

If you wish to establish a Dutch BV, you will have to pay corporate income tax. This is currently set at 19% for all profits below the sum of 200,000 euros. If you exceed this amount, you will have to pay 25.8%. In addition to corporate tax, you will also have to pay the VAT you charge clients to the Dutch tax authorities. The current rate for dividend tax is 15%. And if you want to pay yourself a salary or hire staff, you will also have to pay income tax. Please consult us for more information about this subject if you are unsure.

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